Legal agreements

Why have a legal contract

Create a legal contract at the beginning of your client relationship, before any deliverables are provided. This ensures that all terms are agreed upon prior to the execution of any tasks. A signed document outlining the planned work protects both you and the client and creates a clear foundation for your partnership.

What to include in legal contracts

• Names of the client(s) and you, the designer

• Project description

• Usage rights

Fee arrangements

• usage

• consultation

• alteration

• travel

• cancellation

• expense estimation or maximums

Payment terms

• schedule for advances

• reimbursement for billed expenses

• royalty terms and rates

• monthly service charges for late payment

Transfer of ownership details

• copyright notice requirements

• placement of the credit line

• releases for names and photos being used in the work

(Page 28)

See the Graphic Designer’s Estimate and Confirmation Form example in the appendix of the Graphic Artists Guild Handbook, 17th Edition.

Millman, Debbie. Graphic Artists Guild Handbook, 17th Edition: Pricing and Ethical Guidelines. Graphic Artists Guild, 2025.